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On infringements of intellectual property rights

Promoting and supporting intellectual property value



Datathon 2022


The event aims to bring together the professionals of the cultural heritage institutions, in order to increase the visibility and promote the Out-of-commerce works system. It is also an occasion to get to know the new legal mechanism, as well as the functioning of the Out-of-commerce works portal.

The Datathon is an opportunity to create synergies for collaboration and information exchange on out-of-commerce works.

It is expected that, as a result of this collaboration, possible sources of out-of-commerce works and ways to approach them will be identified and an important part of cultural heritage will be made available to the public through the Portal.

The programme of the Datathon:

26 April 10.30-12.00 What is an out-of-commerce work    Presentation   Recording

10 May 10.30-12.00 How to use the portal   Presentation  Recording 1   Recording 2

24 May 10.30-12.00 How to prepare and upload the datasets for the portal   Presentation  Recording 1   Recording 2

28 June Datathon closing event in Alicante, Spain and hybrid

Datathon closing event 28.6.2022

  1. Reflecting on the Datathon
  2. Slovakia National Library
  3. Estonia Tartu University Library
  4. Lithuania National Library
  5. Germany National Library
  6. IFRRO

The Datathon will be organised around the following workstreams:

  • Sharing information among the cultural heritage institutions about the new Out-of-commerce works system.
  • Increasing the confidence among the cultural heritage professionals regarding the use of the Portal and creating a network of data providers.
  • Sharing best practice examples for digitising the out-of-commerce works held in the collections of cultural heritage institutions.

These workstreams will be facilitated by creating a system of ‘godfathers’, that is, institutions that are already participating in the project and that would help newcomers navigate the system, as well as a network of out-of-commerce data providers.

The event is open to all cultural heritage institutions: potential holders of out-of-commerce works, that is, publicly accessible libraries or museums, archives or film or audio heritage institutions established in EU Member States.

For additional information regarding the event, please feel free to contact us at: outofcommerceworks@euipo.europa.eu

The Datathon structure

Part 1. Identify datasets of out-of-commerce works

Goal: The purpose of Part 1 is to identify a set, or sets, of works, which could be declared as out-of-commerce and uploaded to the Out-of-commerce works portal (the portal).

Timeframe: 1- 30 April, 2022

Online session: 26 April, 2022 - 10:30 – 12:00h - What is an out-of-commerce work? Information on the main criteria to be used for the identification of out-of-commerce works in the cultural heritage institutions, followed by a discussion through which the cultural heritage institutions can share their questions and highlight potential datasets they have identified as out-of-commerce works.

Materials: A description of what the Directive (EU) 2019/790 considers as out-of-commerce works, as well as aspects that are particular to the Member States where the implementation process is completed.

Part 2. Learn how to use the portal

Goal: Part 2 will be dedicated to the functioning of the Portal. The cultural heritage institutions will understand the key functionalities of the portal and will be invited to create an institutional account in the portal.

Timeframe: 1 - 15 May, 2022

Online session: 10 May, 2022 - 10.30 – 12.00h - How to use the portal - The Observatory will provide information about the key functionalities of the portal. In a discussion, the cultural heritage institutions will share their questions and experiences related to the use of the portal.

Materials: Guidelines on the use of the portal.

Part 3. Prepare the datasets and learn how to upload them to the portal

Goal: During Part 3 we will work with the cultural heritage institutions on their data preparation, using the right format. This is so that it can then be uploaded onto the portal.

Timeframe: 16 May - 23 June, 2022

Online session: 24 May, 2022 - 10.30 – 12.00h - How to prepare the datasets for the portal - The Observatory will provide information about the requirements for the datasets to be uploaded in the portal. In a discussion, the cultural heritage institutions will share their experiences and ask questions in relation to the preparation and upload of datasets.

Materials: Guidelines on the preparation of the datasets for the portal.

Information resources


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