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Protect your intellectual property in the European Union



November 10, 2020 About the EUIPO

Fax Phase Out


The entry into force of the Decision of the Executive Director No EX‑20‑9 will bring an important change to the Office’s official means of communication.

Fax will no longer be a means to communicate with the EUIPO from 1 March 2021.

The decision has been driven by the fact that fax is no longer reliable from a technical point of view, and the aim is to provide state-of-the-art communication tools to our users.

We will be in touch with our customers that still use fax to make sure they are aware of this change and to help them get used to the alternative means of communication available to them, if necessary. If you would like personalised support, please call us on +34 965 139 100.

Did you know that from your User Area you can already communicate with the Office 100% electronically?

  • The e-Reply button is available in all e-communications sent by the Office where a reply is permitted.
  • The Fax Alternative option, set up to help our customers during the COVID-19 lockdown, is available in the Communication tab of the User Area (image below) for cases of technical difficulty with the e-Reply buttons.

In addition, we are working on a file-sharing option as a fall-back solution in case of a lack of connection with the Office systems. Technical details on these back-up solutions (fax alternative and file-sharing) will be available in the ‘conditions of use’ of each option.

Finally, postal mail will continue to be an accepted means of communication with the Office.

IMPORTANT: Please remember that you should only use Fax Alternative in case of technical difficulty with the established e-communication options, if those options are unsuitable for your request or if the e-communication that you received from the Office has no e-Reply button.

If you have not yet signed up to the User Area, please do so here: https://euipo.europa.eu/ohimportal/en/sign-up

More information on the User Area is available here: https://euipo.europa.eu/ohimportal/en/help-user-area

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