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Technical requirements for attachments to electronic filing and communication

NB: the official source of this information can be found in the ‘Conditions of Use of the User Area’ following ‘Decision EX 17 4 of the Executive Director of the Office of 16 August 2017 concerning communication by electronic means’.

 
  • European Union trade mark application e filing

    File size restrictions:

    • maximum size per attachment: 2 MB (20 MB for MP4, OBJ, STL and X3D);
    • maximum total size of attachments: 20 MB;
    • name length restriction for attachment files: 25 characters.

    Only two priority documents can be included, only one seniority document and one exhibition priority document (in addition to the other attachments).

    Only one collective/certification mark regulations of use document can be included (in addition to the other attachments).

    Accepted file types:

    JPEG

    Standard file type must be used for representing the mark(s) applied for (all except for word and multimedia marks) that conforms to the following standards:

    • maximum image size: 2835 x 2010 pixels;
    • printing resolution: min 96, max 300 DPI;
    • colour mode: RGB, Grayscale, BW or CMYK

    Images are automatically scaled to 250 x 250 pixels. The uploaded image will be displayed as it will appear later in the registration certificate.

    CMYK images will be converted before being displayed into RGB images using specific software for the conversion. In some CMYK images converted to RGB, certain colours might look different from the original. Therefore, it is advisable to change the colour mode before uploading the image in order to keep its original colours.

    PDF

    To be used for additional information only, not to represent the mark(s) applied for.

    Only standard, static PDF files are supported, PDF fillable forms are not accepted. Including added objects (such as rectangles, arrows, highlighted text, etc.) that are not present in the original PDF file must be avoided.

    MP3

    Is available only when registering sound marks (together with JPEG) and should conform to the following requirements:

    • sampling rate: 8 kHz for voice only, 11.025 kHz for sound effects, 22.05 kHz or 44.1 kHz for music;
    • channels: 1=Mono; 2=Stereo.

    OBJ, STL and X3D

    These formats can be used when applying for the registration of a shape mark.

    X3D cannot be uploaded using Internet Explorer under version 11.

    MP4

    Can be used only to represent motion, multimedia and hologram marks and should conform to the following requirements:

    • frame rate of 24 (23.98) to 30 (29.97) fps;
    • a bit rate between 1 200 and 8 000 Kbps;
    • media types: video/MP4, audio/MP4, application/MP4.
  • Registered Community design e filing

    File size restrictions:

    • maximum size per attachment: 2 MB (20 MB for OBJ, STL and X3D);
    • maximum total size of attachments per design: 20 MB;
    • name length restriction for attachment files: 25 characters.

    Accepted file types:

    JPEG

    Standard file type must be used for representing the design(s) applied for that conforms to the following standards:

    • maximum image size: 5000 x 5000 pixels;
    • printing resolution: min 72, max 300 DPI;
    • colour modes: CMYK (which will be converted to RGB), Grayscale, BW or RGB;
    • JPEG progressive images will be converted into baseline images;
    • uploading of 3D dynamic views AND other static views is restricted.

    PDF

    To be used for additional information only, not to represent the design(s) applied for.

    Only standard, static PDF files are supported, PDF fillable forms are not accepted. Including added objects (such as rectangles, arrows, highlighted text, etc.) that are not present in the original PDF file must be avoided.

    OBJ, STL and X3D

    These formats can be used to upload one 3D dynamic view for additional information and as a source for static images when registering designs.

    X3D cannot be uploaded using Internet Explorer under version 11.

  • Opposition and cancellation e filing

    File size restrictions:

    • maximum size per attachment: 5 MB;
    • maximum total size for attachments: 20 MB;
    • name length restriction for attachment files: 150 characters.

    Accepted file types:

    JPEG

    Standard file type must be used that conforms to the following standards:

    • maximum image size: 2008 x 2835 pixels;
    • printing resolution: min 96, max 300 DPI;
    • only RGB 8b (not CMYK);
    • JPEG progressive images are not supported.

    PDF

    Only standard, static PDF files are supported, PDF fillable forms are not accepted. Including added objects (such as rectangles, arrows, highlighted text, etc.) that are not present in the original PDF file must be avoided.

    MP3

    To be used only to represent earlier sound marks and should conform to the following requirements:

    • sampling rate: 8 kHz for voice only, 11.025 kHz for sound effects, 22.05 kHz or 44.1 kHz for music;
    • bit depth: 8 or 16 bits;
    • channels: 1=Mono; 2=Stereo.

     

  • Other e filing (for filing a request for recordal, renewal, conversion, inspection, international application based on an EUTM(A) or an appeal)

    File size restrictions:

    • maximum size per attachment: 2 MB (20 MB for e Appeal);
    • maximum total size of attachments: 20 MB.

    Accepted file types:

    JPEG

    Standard file type must be used that conforms to the following standards

    • printing resolution: min 96, max 300 DPI
    • only RGB 8b (not CMYK)
    • JPEG progressive images are not supported

    PDF

    Only standard, static PDF files are supported, PDF fillable forms are not accepted. Including added objects (such as rectangles, arrows, highlighted text, etc.) that are not present in the original PDF file must be avoided.

    MP3

    To be used only to represent sound marks and should conform to the following requirements:

    • sampling rate: 8 kHz for voice only, 11.025 kHz for sound effects, 22.05 kHz or 44.1 kHz for music;
    • bit depth: 8 or 16 bits;
    • channels: 1=Mono; 2=Stereo.

     

  • Other electronic communication and actions

    File size restrictions:

    • maximum size per attachment: 20 MB;
    • maximum total size of attachments: 1 GB (100 MB for opposition, cancellation and appeal communications);
    • name length restriction for attachment files: 20 characters.

    If the total size of the communication with attachments is larger than 20 MB, the attachments will still be received by the Office but only the communication will be displayed in the preview and the final receipt.

    Accepted file types:

    JPEG

    Standard file type must be used that conforms to the following standards:

    • printing resolution: min 96, max 300 DPI;
    • only RGB 8b (not CMYK);
    • JPEG progressive images are not supported.

    PDF

    Only standard, static PDF files are supported, PDF fillable forms are not accepted. Including added objects (such as rectangles, arrows, highlighted text, etc.) that are not present in the original PDF file must be avoided.

    MP3

    Can be used only to represent sound marks and should conform to the following requirements:

    • sampling rate: 8 kHz for voice only, 11.025 kHz for sound effects, 22.05 kHz or 44.1 kHz for music;
    • bit depth: 8 or 16 bits;
    • channels: 1=Mono; 2=Stereo.

     

Page last updated 24-02-2018
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