CTM-ONLINE Help
 
 

Table of Contents


1. Introduction

Top

CTM-ONLINE provides ready access to information on Community trade mark applications and Community trade marks, updated on a daily basis. 'Last updated on dd/mm/yyyy' displayed at the bottom of the initial search screen indicates the last date for which changes will be included.

PLEASE NOTE: CTM-ONLINE should not be used to establish with certainty that no earlier conflicting Community Trade Mark rights exist for a given case.

Initial searches are performed from either the basic or the advanced search screen. Further searches may be performed on the basis of the results of a prior search using the refine search option. Twenty results are displayed per screen, with a summary given for each case.

Capitalisation is ignored during search operations.

The information provided is taken from the internal systems used by the OHIM to process trade mark applications and registrations.


2. Basic search overview

Top

The basic search is the default search screen for CTM-ONLINE applications. If you wish to access the basic search when in another screen, click on in the tool bar.

The basic search screen offers the following input options:

  • Trade mark number
  • Trade mark basis
  • Trade mark name
  • Trade mark type
  • Vienna Codes (this field is active only when Figurative, 3D or Colour is selected as Trade mark type )

All search criteria are always visible. All fields in grey are not active. For the basic search, search results are limited to the first 200 in ascending order of trade mark number.


3. Advanced search overview

Top

More search options can be obtained by clicking on in the tool bar . This allows use of all the criteria listed here as well as some enhancements to the basic search criteria and some display options. The search criteria available will depend on the trade mark basis chosen.

The advanced search screen offers the following input options:

  • Trade mark number
  • Trade mark basis
  • Trade mark name
  • Trade mark type
  • Vienna Codes (this field is active only when Figurative, 3D or Colour is selected as Trade mark type )
  • Owner name
  • Owner ID (this field is visible only when CTM is selected as Trade mark basis )
  • Representative name
  • Representative ID (this field is visible only when CTM is selected as Trade mark basis )
  • Nice class number
  • Status (this field is active only when a basis is selected in Trade mark basis)
  • Filing Date
  • Registration Date
  • Date of International Registration (this field is active only when IR designating the EC is selected as Trade mark basis )
  • Publication Date (the corresponding part of the CTM bulletin should be selected)
  • Expiry Date
  • Acquired distinctiveness

All search criteria are always visible. All fields in grey are not active.


4. Search by trade mark number

Top

This search field overrides all other criteria, i.e. other criteria are ignored if trade mark number is entered.

The trade mark number must be numeric (up to 9 digits) for Community trade marks and alphanumeric for incoming international registrations designating the EC

Leading zeros do not need to be introduced and will be ignored.

For example:

  • 000003566 is considered as 3566
  • 00001224c is considered as 1224c

5. Search by trade mark basis

Top

This field allows a search to be limited as follows:

  • All trade marks
  • Community trade marks only
  • International applications based on a CTM
  • International registrations designating the EC

6. Search by trade mark name

Top

This search field is available in the basic search and in the advanced search.

This option works principally with verbal trade marks, and also other types of trade marks that include verbal elements. For purely figurative trade marks with no verbal component, the search criteria available are trade mark number, Vienna codes, owner and representative.

Capitalisation is ignored. For a trade mark made up of several words, each word is considered individually.

The following search options are possible under basic search :

  1. Trade mark Contains <text input> - finds trade marks with words that contain any portion of what is specified in the text box (<text input>), for example:
    • "abc" finds "CABCHARGE"
    • " Paris " finds "LA PARISIENNE"


  2. Trade mark Is <text input> - finds trade marks that match exactly words specified in the text box (<text input>) , for example:
    • "aippi" finds "AIPPI"
    • "Dormeuil paris London" finds "DORMEUIL PARIS LONDON"


  3. Trade mark Begins with <text input> - finds trade marks containing words that begin with what is specified in the text box (<text input>) , for example: 
    • "jour" finds "JOURNAL FÜR DIE FRAU"
    • "jour" finds "ALAN JOURNO"


  4. Trade mark Ends with <text input> - finds trade marks containing words that end with what is specified in the text box (<text input>), for example:
    • "part" finds "POWERPART"
    • "part" finds "TRIPART ACER"

The following search options are possible under advanced search :

Under advanced search searching under trade mark name operates differently, dispensing with the IS, CONTAINS, BEGINS WITH, and ENDS WITH operators, and allowing Boolean expressions (following the same logical rules as for Vienna Codes - see description above), for example : "cola NOT (coca OR pepsi OR cao)". Wildcards ("*" = any string of characters) and jokers ("?" = any single character) may also be used.


7. Search by applicant's reference

Top

This search field is only available in the advanced search.

This search field allows use of Boolean expressions, wildcards and jokers (as explained in Section 6. ‘Search by trade mark name' above).


8. Search by trade mark type

Top

The following types may be selected from the drop-down menu:

  • A word mark is a typewritten mark (regular font), with no special graphic elements
  • Figurative marks are marks consisting of exclusively figurative elements, combinations of verbal and figurative or other graphical elements, verbal elements in stylised fonts, or verbal elements on more than one line (for all of which, the elements may be in colour or otherwise) or may consist of exclusively verbal elements in colour .
  • Colour marks mean that trade mark protection is sought for one or several colours , regardless of any specific shape or configuration.
  • 3D marks are marks consisting of a three-dimensional shape (including containers, packaging and the product itself).
  • Sound marks are represented by means of an attachment using the standard methods for reproducing sound graphically, in particular a standard notation.
  • Hologram marks
  • Olfactory marks
  • Other marks

If no value is selected, trade marks of all types are included in the search.


9. Search by Vienna code for figurative trade marks

 

Top

This search field is only active when the figurative, 3D or Colour mark option is selected in the ‘Search by trade mark type' drop-down menu.

Criteria can be inserted into this field by clicking on the Vienna Classification Selector and typing the Vienna Classes directly into the corresponding field.

Vienna Classification Selector:

Clicking on the icon opens the Vienna Classification selector which provides the option of selecting Vienna Classification classes and/or subclasses. To select the classes/subclasses, tick the box and click on the “Add” button.

 

 

 

 

Once the classes/subclasses are displayed in the selected classes field, clicking on “Select” loads the class/subclass numbers into the Vienna Classification fields in the Search Page.

Manual input:

Format: aa.bb.cc

Numeric characters with Boolean expressions using NOT, AND, OR, and the use of brackets are recognised .

By clicking on the Vienna Classification l ink, you can access further information on the purpose and logic of the Vienna classification.

An implicit AND operates if a verbal element is also included in the search criteria, i.e. only trade marks with the verbal element AND the Vienna codes specified will be returned.

Use AND to find only results containing all terms, use OR to find all documents containing at least one of the terms, and use NOT before a term to exclude unwanted pages.


10. Search by owner

Top

This search field is only available in the advanced search.

This criterion can be used to limit searches to trade marks of a specific owner, either by entering the whole or a part of their name, or by entering an OHIM-issued owner ID (owner ID is only visible when CTM or CTM on which on IA is based are selected as Trade mark basis).

Wildcards ("*" = any string of characters) and jokers (" ? " = any single character) may also be used.


11. Search by representative

Top

This search field is only available in the advanced search.

This criterion can be used to limit searches to trade marks of a specific representative, either by entering the whole or a part of their name, or by entering an OHIM-issued representative ID (representative ID is only visible when CTM or CTM on which on IA is based are selected as Trade mark basis).

Wildcards ("*" = any string of characters) and jokers (" ? " = any single character) may also be used.

By clicking on the link, a new window appears with the search service CTM-AGENT , which enables access to the contact details of OHIM professional representatives and associations of representatives registered in OHIM's database.


12. Search by Nice class number

Top

This search field is only available in the advanced search.

Numeric values 1-45, multiple entries (delimited by space, comma, or semi-colon) and Boolean expressions allowed.

A single value or list of values may be entered, and more complex expressions built using the same logical rules as for Vienna Codes (see description above).

A link with the online classification search tool EUROACE is available for information on classification.


13. Search by status

Top

This search field is only available in the advanced search. To make this field active a basis must be selected in the Trade mark basis field.

A drop-down menu enables searches to be limited to cases in a particular status. The list of statuses available depends on the trade mark basis selected. All statuses are listed in the glossary .


14. Search by filing date

Top

This search field is only available in the advanced search. This field is only active when CTM or CTM on which on IA is based are selected as Trade mark basis

From and/or to, dd - mm - yyyy

  • No dates specified: all cases searched
  • From date specified: all cases filed from that date to present day
  • To date specified: all cases filed up to and including that date
  • From and to dates specified: all cases filed between those two dates inclusive

15. Search by registration date

Top

This search field is only available in the advanced search.

From and/or to, dd - mm - yyyy

  • No dates specified: all cases searched
  • From date specified all cases registered from that date to present day
  • To date specified: all cases registered up to and including that date
  • From and to dates specified: all cases registered between the two dates inclusive

16. Search by international registration date

Top

This search field is only available in the advanced search. This field is only active when the trade mark basis selected is "international registration designating the EC".

From and/or to, dd - mm - yyyy

  • No dates specified: all cases searched
  • From date specified: all cases registered from that date to present day
  • To date specified: all cases registered up to and including that date
  • From and to dates specified: all cases registered between the two dates inclusive

17. Search by publication date

Top

This search field is only available in the advanced search. Apart from the date, a part of the CTM Bulletin must be selected. The search may be conducted in Part A (only A1) or B (B1 and B2) or M (only M1).

From and/or to, dd - mm - yyyy

  • No dates specified: all cases searched
  • From date specified: all cases published from that date to present day
  • To date specified: all cases published up to and including that date
  • From and to dates specified: all cases published between the two dates inclusive

18. Search by expiry date

Top

This search field is only available in the advanced search.

From and/or to, dd - mm - yyyy

  • No dates specified: all cases searched
  • From date specified: all cases expiring from that date to present day
  • To date specified: all cases expiring up to and including that date
  • From and to dates specified: all cases expiring between those two dates inclusive

19. Search amongst trade marks with acquired distinctiveness

Top

This search field is only available in the advanced search.

The options are as follows:

All trade marks
YES : Only trade marks with acquired distinctiveness
NO : Only trade marks without acquired distinctiveness


20. Choose number of results

Top


This option is only available in the advanced search. From the basic search screen, search results are limited to the first 200 in ascending order of trade mark number.

You can choose the number of results displayed to be 200 or 1000. Please note: This limit does not apply when performing a subsequent refined search (search within a search). A refined search is performed against the complete set of results of the original query.

Search results are by default limited to the first 200 results to ensure optimum response times, but the user may specify 1,000 search results, re-order the list of results, or subsequently perform a refine search (effectively unlimited).

If the number of search results which can be displayed is limited and the number of results exceeds this limit, the following message is displayed: "Maximum number of hits is exceeded. Try modifying your search criteria or use advanced search."



21. List of results

Top

 

In the advanced search screen, the user chooses between a simple and a detailed list of results.

Simple list:

Each trade mark found will be presented as a separate entity in a simple list as follows:

If the search for the trade mark is <NY>:

The list will be made up of all the trade marks found (20 hits may be viewed at once).

Users have the option of navigating to the first and/or last 20 results of the total, by clicking on . There are Top and Bottom icons which allow the user to jump to/from the top or bottom of the results on the same page.

The user can then find out more information about a trade mark by clicking on the trade mark name.

 

Detailed list of results:

This option is installed by default. Each trade mark found will be presented as a separate entity in a result list as follows:

Same search as with the simple option, namely

If the search for the trade mark is <NY>:

The list will be made up of all the trade marks found (20 hits may be viewed at once).

Users have the option of navigating to the first and/or last 20 results of the total, by clicking on . There are Top and Bottom icons which allow the user to jump from the top/bottom of the results on the same page.

The user can then find out more information about a trade mark by clicking on the trade mark name.

 

Order of Results List:

Trade mark number sequence, trade mark name, alphabetical, or chronological - ascending or descending

Results are initially displayed in ascending trade mark number order, but the user may choose to change this from the results page. When a new option is selected the results are shown from the beginning again.


22. Refine search

Top

This option enables a user to narrow down the search results.

A summary table of the previous criteria applied is displayed at the top of the 'refine search' page.

A refined search may be further refined if desired, each time effectively combining the requested criteria with all previous criteria.

By default, an unlimited number of results is displayed, as well as the detailed display.


23 Save results to MYPAGE

Top

This function only works for registered users who are already logged on to MYPAGE.

By clicking on "Save Results to MYPAGE", the user can keep a personal record of searches performed for later retrieval.


24. Trade mark detailed page

Top

The user will be provided with the following options by using the tool bar on the left of the screen.

Overview : enables the examination of a complete listing of the trade mark details at the same time (default view). The multilingual elements of the mark, (i.e. the mandatory "list of goods and services" and the optional "description" of the mark, "disclaimer" and "indication of colours"), can only be visualised in one of the 5 languages of the Office, depending on which language the application was filed in and depending on the translations which are available .

For example, if a trade mark has been filed in Spanish and you are consulting CTM-ONLINE in English, no list will appear in English if the trade mark has not yet been published (translations are available only after a trade mark has been published). If it is the case however, you will have to check which is the first language by consulting the detailed information given under the "trade mark" option and then consult CTM-ONLINE in Spanish in order to view the list of goods and services.

If a trade mark has been filed in a language which is not one of the languages of the Office, such as Finnish, and if it has not yet been published, you will not be able to see the list of goods and services from the "Overview" option. Instead, you will have to go directly to the option "Goods & Services" and select "Finnish" in the list of languages.

Additional information on the trade mark can also be obtained by examining each section of the trade mark details:

    • Trade mark
    • Graphic Representation
    • Goods & Services
    • Description
    • Owner
    • Representative
    • Priority
    • Exhibition Priority
    • Seniority
    • Publication
    • Opposition
    • Cancellation
    • Appeals
    • Recordals
    • Renewals

Each section is defined as follows:

24.1 Trade mark

This section gives more details on the trade mark itself and more particularly on:

  • A word mark is a typewritten mark (regular font), with no special graphic elements
  • Figurative marks are marks consisting of exclusively figurative elements, combinations of verbal and figurative or other graphical elements, verbal elements in stylised fonts, or verbal elements on more than one line (for all of which, the elements may be in colour or otherwise) or may consist of exclusively verbal elements in colour .
  • Colour marks mean that trade mark protection is sought for one or several colours , regardless of any specific shape or configuration.
  • 3D marks are marks consisting of a three-dimensional shape (including containers, packaging and the product itself).
  • Sound marks are represented by means of an attachment using the standard methods for reproducing sound graphically, in particular a standard notation.
  • Hologram marks
  • Olfactory marks
  • Other marks
  • Acquired distinctiveness, in other words the fact that the mark has become distinctive in consequence of the use which has been made of it, pursuant to Article 7 (3) of the Regulation
  • Latest status (see glossary for more information)
  • Indication of the first language , chosen by the applicant among the official languages of the European Union (Spanish, Czech, Danish, German, Greek, English, Estonian, French, Italian, Latvian, Lithuanian, Hungarian, Maltese, Dutch, Polish, Portuguese, Slovakian, Slovenian, Finnish, or Swedish).
  • Indication of the second language chosen by the applicant among the five languages of the Office (Spanish, German, English, French, or Italian).

It is viewed in the following format:



For international registrations designating the EC which arrive via the Madrid Protocol system, similar information is provided. Online links to the MADRID EXPRESS database are also provided, and the field "First language:" is replaced by "WIPO language:".

24.2 Graphic Representation

It is viewed in the following format, and can be expanded to full size by clicking on the image:


With regard to sound marks, if a sound file exists, a ‘play' icon is displayed above the graphical representation of the sound. To play the file, click on this button and the file will be played by the default MP3 player installed on the computer.

24.3 Goods & Services

It is possible to choose a language from the translations available. For Greek translations, the user will need to install the Greek alphabet (from the Font option of Windows) to view Greek characters.

In the case of international registrations designating the EC, only Spanish, English, and French are provided.

It is viewed in the following format:

24.4 Description

Within this section, 3 multilingual features of a trade mark will be listed if the applicant completed the corresponding sections (i.e. 41, 43 and 45) on the application form, which are optional.

When translations are not available the following fields will appear in one language only.

  • Description of the mark : description of the figurative trade mark
  • Disclaimer : statement as to the elements of the mark for which exclusive rights are not claimed
  • Indication of colours : description of the colours of the figurative trade mark in any manner, such as the naming of the colour.

It is possible to choose a language from any of the translations available. For Greek translations, the user will need to install the Greek alphabet (from the Font option of Windows) to view Greek characters.

If the ‘Description of the mark' field is empty the following message is displayed: ‘No description'. If the description is available in a different language the following message is displayed: ‘Description is available in another language'.

The field "Description" is viewed in the following format:

24.5 Owner

It is viewed in the following format:

24.6 Representative

It is viewed in the following format:

Phone and fax numbers appear with the international code 00 (from Spain ) and with the country code.

 

24.7 Seniority

It is viewed in the following format:

This is repeated for all the seniority entries available.

When a two-letter country code is shown, the list of codes and countries may be consulted by clicking on it.

In relation to international trade marks designating DE, BX and IT: IR Registration number usually has 6 digits XXX YYY, which is the same for the three countries.

24.8 Priority

It is viewed in the following format:


This is repeated for all the priority entries available.

When a two-letter country code is shown, the list of codes and countries may be consulted by clicking on it.

24.9 Exhibition Priority

It is viewed in the following format:


24.10 Publication

Users can find information concerning the Bulletin publication of CTM applications in part A, CTM registration in part B, recordals in part C and renewals in part D displayed under this heading.

It is viewed in the following format:

This is repeated for all the publication entries available. The online bulletin can be accessed by clicking on the bulletin reference. Those items that were published in the paper version of the Bulletins are not yet online.

Information relating to 'Part' and 'Page' is not provided for international registrations designating the EC.

24.11 Opposition

If the application is subject to opposition, information regarding the opposition(s) will be provided. It is viewed in the following format:

If there are no oppositions to the application, the following message appears:

No entry for application number: 0000XXXXXXX

Further details can be consulted by clicking on the heading +Opposition.

The statuses of oppositions are displayed in descending chronological order. The date indicated for each status corresponds to when the action has been registered by the OHIM systems. A link is provided to the OHIM Opposition Decisions consultation tool in order to look up further information and access the text of any decisions.

24.12 Cancellation

If cancellation requests have been received, information regarding the request(s) is displayed as follows:

A link is provided to the OHIM Cancellation Decisions consultation tool in order to look up further information and access the text of any decisions.

24.13 Appeals

If notices of appeal have been received, information regarding the appeal(s) is displayed as in the following example:

Further details can be consulted by clicking on the heading +Appeals .

The statuses of appeals are displayed in descending chronological order. The date indicated for each status corresponds to when the action has been registered by the OHIM systems. A link is provided to the OHIM Appeal Decisions consultation tool in order to look up further information and access the text of any decisions.

24.14 Recordals

If a recordal has been registered the system will show information related to the type of recordal. Only recordals published are displayed in CTM-ONLINE. Please note that recordals of recordals such as modifications to entries or cancellation of entries (C.5.3. or C.5.4.) do not appear in CTM-ONLINE.

24.15 Renewal

Details related to renewals will be displayed in this section, with the following fields:

The current renewal status can be viewed in the last section of the list. If there is no renewal request filed for the selected CTM, the following message appears:

No entry for application number: 0000XXXXXXX

Renewal information in relation to International Registration is limited to expiry date


25. Download trade mark details

Top

Allows the downloading of trade mark details in Microsoft Excel. This allows all the information on the relevant trade mark to be downloaded to a single file on your PC.


26. Printer-friendly layout

Top

By clicking on the printer icon near the top right of the page, the current page will be displayed in a format adapted for printing on the most common paper sizes (e.g. A4, Letter) in portrait mode.

The page will automatically revert back to the normal layout for browsing, or it can be manually changed by clicking on the "Back" icon (in place of the icon for printer-friendly layout).


27. Online access to files

Top

The applicant for a Community trade mark (or his/her representative) has access to their file(s) at any stage of the application process. Third parties are allowed to inspect a non-published application under certain circumstances (Article 84, CTMR). The Online Inspection Tool described below does not permit third parties to inspect a non-published application; requests of this nature should be made using the existing form provided. Before publication, applicants can withhold certain information/documents from inspection; after publication, all files may be inspected on request. This tool provides a viewing facility for certain CTM files.

To access documents, users go to the detailed information page of the chosen CTM, and click on the following icon on the toolbar:   

Documents of CTMs not yet published in Part A of the Bulletin are not available. The owner and/or representative of the CTM may have access to documents of unpublished CTMs by logging onto MyPage.

Document coordinates that appear in grey denote documents which have a restricted access therefore only the owner and/or representative of the CTM may have access these documents by logging onto MyPage.

27.1 Accessing documents

By clicking on the icon      the following information is presented:

27.2 Working with the list of documents

The list of documents is shown according to the different steps in the procedures of the chosen CTM.

The initial list is as follows:

  • Dossiers, which denote the activity, i.e. CTM, OPPOSITION etc
  • Portfolios, which denote the nature of document, i.e. PAYMENT, E.APPLICATION etc
  • Item, which denotes the type of document, i.e. miscellaneous, OHIM letter etc

The user can perform the following actions with the list:

  • Show/Hide documents by clicking on the buttons + and -
  • View documents by clicking on the      icon
  • View certain parts of large documents independently (by clicking on the fragment Page 1 To 20, ... or by clicking on the      icon
  • Access the glossary terms of document types etc. by clicking on the      icon

27.3 Displaying documents

Whenever the user selects the name or the icon to display a document, he/she is asked to "Open" or "Save" this document:

  • "Open" displays a new browser window with the document in Adobe Acrobat (PDF) format
  • "Save" displays a dialog to save the document on the user's machine.

27.4 Sorting documents

This function allows the documents in each portfolio to be sorted by name and date. There are two possibilities for each criterion:

  • Ascending
  • Descending

By default, the list of documents in each portfolio will be arranged according to the date they were received, in descending order. The user is allowed to change the order using the "Order by" function.


28. Requesting inspection of a file

Top

Registered users who have a current account with the OHIM may request inspection of a file on line using an on-line form. For more details of inspection proceedings please click here.

The applicant's details and the identification of the file sections are automatically filled in by the system. Along with this fixed information, the user can enter the following details:

28.1 Applicant information

This section refers to the person requesting the inspection. It is filled in automatically with your details as contained in the Register. The field "alternative postal address (for this particular request)" is for cases where you wish to receive it at an address which is different from that noted in the Office's records. The field "applicant reference" allows you to inform the Office of your reference number for this request.

28.2 Identification on file

This information is filled in automatically.

28.3 Type of request

This section allows you to indicate what kind of information/document you require and also the number of copies.

  • Copy of a CTM application (copy of the application form)
  • Copy of a CTM certificate (copy of the registration certificate)
  • Copy of a CTM file document (copy of a document stored in the file)
  • Extract from the databases of pending CTM applications (OHIM document reflecting present status)
  • Extract from the CTM Register (OHIM document reflecting present administrative status)
  • Communication of information in a file (provision of any information requested)
  • Request for Inspection of a file in situ

28.4 Payment of fees

Payment instructions must be given using a current account number of the applicant making the request. If this field is not filled in the system informs you of an error. After clicking on the Continue Button, a screen is displayed with all the data entered. Details of the fees can be found here.

Top
Top